Assign Roles Before Your Next Virtual Meeting
Let’s
face it: Leading a virtual meeting is no easy task. You need to plan
carefully to overcome challenges such as awkward silences, technical
glitches, and participants who multitask. Start by setting clear
expectations for participation. Before the meeting, send out a “code of
conduct” email to give everyone a chance to understand how they can
participate productively. Assign roles ahead of time, taking into
account participants’ usual behavior during calls. For example, if you
have a chatty colleague who gets easily distracted, give them a task
that will help them stay focused, such as keeping time. If the people in
your meeting don’t know each other well, assign someone to pose
targeted questions to spark conversation and minimize the number of
awkward silences on the line. Make sure to let attendees know that you
want to hear from each of them and that you’ll cold call people if you
want to hear more about an idea or ask them to step back from the
discussion if they start to dominate it. The clearer the roles are in a
virtual meeting, the easier the conversation will flow.
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